Pricing
Four things. That is the whole invoice.
A monthly fee that keeps your program ready. A fee when we run a show. A fee when we ship something between shows. And what the freight actually costs to move.
You are never charged per item, and you will never get an invoice you have to reverse engineer.
Internal note, not public copy. Every figure on this page is a placeholder.
Pricing Architecture v2 is Draft and BUSINESS_STATE.md lists
pricing as under active review. The structure below reflects v2 and is safe to react to.
The numbers are not. Replace every
pending marker once the numbers are approved, delete this notice
and the bar above, then remove the noindex tag in the head.
01 / Monthly
Program fee
One monthly number that scales with how much you actually store with us. It covers the warehouse space, the inventory system, your portal access, and having someone who knows your program on the other end of an email.
Small program
Pending approvalA pop-up display, literature, and a few cases. The lightest tier we take.
Standard program
Pending approvalAn inline booth, crated components, consumables, and giveaway inventory.
Large program
Pending approvalAn island property, multiple configurations, or several booths running in parallel.
Tiers are set by the volume you actually occupy. There is no separate management line item stacked on top.
02 / Per show
Deployments
What it costs for us to run one show: pulling, condition verification, prep, packing, labeling, manifesting, booking, and the return inspection when it all comes back.
Light deployment
Pending approvalA small, self-contained shipment going out and coming back. Tabletop displays, literature drops, a case or two.
Standard deployment
Pending approvalA full booth cycle. The tier most programs sit in.
Freight handling
Pending approvalAdded when the shipment moves as palletized or crated freight rather than parcel. Freight is a different job, not a bigger one.
Which tier applies is determined when the request is created, before you approve it. You will not find out on the invoice.
03 / Between shows
Fulfillment
Sending something out that is not a show. A sales rep needs literature. A regional office needs a pop-up banner. Priced by how many distinct things are on the order, never by how many units.
Simple order
Pending approvalA short pick list. Five hundred brochures is still one line.
Standard order
Pending approvalA mixed pull across several different items.
Complex order
Pending approvalA long, varied pick list that takes real time on the floor.
04 / Pass through
Shipping and materials
Freight, crates, packaging, and anything we buy on your behalf are billed at Loadout's rate, which covers the carrier cost and the work of arranging, booking, and chasing it.
You approve the number before anything ships. If you would rather use your own carrier account, you can, and we will still coordinate it.
Also
The occasional extras
Onboarding
Pending approvalYour first intake is free up to a set number of distinct items, which covers most programs completely. Past that, there is a per-item rate, calculated after we see what actually arrives rather than guessed at signing.
Service Requests
Pending approvalHourly work that is not a show and not a shipment. Kitting, relabeling, a test build, an audit, photographing a property for a proposal. Quoted as a not-to-exceed range you approve before it starts.
Rush
Pending approvalApplied when a request lands inside the standard notice window and displaces scheduled work. It recovers a real cost on a specific job. There is no peak-season pricing, because our capacity is not your problem.
Terms
The commercial shape
- Initial term Pending approval
- After that Pending approval
- Payment terms Pending approval
- Cancellation notice Pending approval
- Rate review Annually, disclosed in advance, never mid-term.